Digitalization of HR. Case study.
The digitalization of HR processes is one of the significant sources of savings in the company.
This saving has several dimensions:
1/ brings a direct reduction in financial costs, which we present below on the example of actions with customers who use Nais;
2/ accelerates the activities between the company and the employee, enabling the rapid transmission of documents, applications, bills for settlement, income statements, or PIT and RMUA forms;
3/ facilitates employees' access to benefit money, including those from the social fund;
4/ make processes transparent. Technology allows employees to access information: what happens to the request I have made? What is the reason for refusal? What are the rules for the distribution of funds? Finally, by collecting documents in the individual account of the employee, it simply allows a quick view of the history of events.
5/ reduces the involvement of people working in HR or belonging to social commissions and thus frees up time for tasks more important than purely administrative activities.
6/ Finally, it provides the company with extensive online knowledge in an accessible form and ends"rummaging” in countless tables, excels, etc.
Case-studien
Company Profile: services, number of employees: 18,000, location: all of Poland
HR Objectives/Client:Nais Solutions:HR Process Automation•Ability to submit employee applications online
(eg financing the purchase of glasses, financing of training, allowances, holidays under a pear tree, etc.
Eliminate the printing of documents and the traditional postal mailing of PITs or salary strips — documents downloaded online from Nais
Cost savings - distribution of PITs and pay strips onlineBetter, simpler and more efficient access
for private medical care
Simple and direct access from Nais to private medical care (single login from Nais to the insurer platform) Communication platform for employeesOne place for communication
(not all employees have a work email address) + special place in Nais
to publish the most important information from the employer
ZFŚS budget allocated quickly, on a transparent basis, with communication of regulations, assignment of employee to thresholds, settlement in one placeRegulations of the zfśs, assignment to income thresholds, funds for the employee allocated to the account in Nais, all benefits granted to the employee are in one place
Effects in 1.5 months after implementation:
- Number of active employees: 50% (target activation level after 12 months: 75%)
- Number of PITs downloaded: 70% (target downloads in the next year of operation: 90%)
- Savings on paper, printing and registered mail (PIT) costs (PLN): 250 thousand per year (as expected)
Additional Nais customer support:
- Workshops and trainings on Nais functionality for regional managers in every region in Poland
- Leaflets for employees with information about the benefits and benefits of using the application
- Internal communication at customer locations (meetings with regional managers),
- information from management to employees
- Newsletters for employees, who have activated their account in Nais
- SMS with important information for employees
- Information and instructions in the onboarding package for new employees
